Build a personal workspace as a solo operator
Set up a single command center for tasks, notes, and projects so nothing falls through the cracks
Tools that power the Build a personal workspace as a solo operator stack
Notion
Project and notes hub
All-in-one workspace for docs, wikis, and project tracking
Todoist
Daily task inbox
Capture tasks quickly with natural language and recurring reminders
Raycast
Keyboard launcher
Open tools, capture ideas, and run scripts from any context with a keystroke
Zapier
Automation glue
Route email captures and form submissions into Notion automatically
- 1Notion
Create a free Notion account and build a Home page with four linked databases: Projects (with status, due date, priority), Tasks (linked to projects), Notes (for research and decisions), and Weekly Review. Use the gallery view for projects and the board view for tasks in progress. This becomes your single source of truth.
Open Notion - 2Todoist
Sign up for Todoist and create projects that mirror your Notion projects. Use the Quick Add shortcut (Q) every time a task pops into your head during deep work. Set up a recurring Today review task each morning at 8 AM so you start every day with a clear list.
Open Todoist - 3Raycast
Install Raycast on macOS and replace Spotlight. Add the Todoist extension from the Raycast Store to capture tasks without switching apps. Add the Notion extension to open any page instantly. Set a hotkey like Cmd+Space so your workspace is one keystroke away from anywhere.
Open Raycast - 4Zapier
Create a Zap that watches your email inbox for a specific subject prefix (e.g. '[Note]') and creates a new row in your Notion Notes database. Create a second Zap that posts a daily digest of your Todoist completed tasks to a Slack channel or your Notion weekly log, so you have an automatic work diary.
Open Zapier
Estimated Monthly Cost
Estimates based on publicly listed pricing. Actual costs may vary — always verify on each tool's pricing page.
Frequently asked questions
Costs depend on your scale. Most tools in this stack offer a free tier to start. Open the cost calculator on this page to estimate monthly cost based on your users and revenue.
This stack uses 4 tools: Notion, Todoist, Raycast, Zapier. Each tool is picked to work well with the others and to cover a specific part of the workflow.
Yes. The stack is a recommended starting point. You can replace any tool with an alternative you already use. Check the setup guide first to confirm the integration points you'll need to rebuild.
Most makers finish the 4-step setup in under an hour. Creating accounts and connecting the first integration takes the most time.
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