Keep stakeholders informed automatically

Replace manual status emails with a living project dashboard and short video updates. Stakeholders always know where things stand without you having to write a report from scratch each week.

stakeholder reporting status update project status executives transparency notion loom zapier weekly update project communication investor update leadership

Tools that power the Keep stakeholders informed automatically stack

Notion

Living status dashboard

Maintain a project status page stakeholders can check any time instead of waiting for your next email

See all stacks with Notion

Loom

Weekly video updates

Send a short recorded walkthrough of progress, risks, and next steps instead of a long written report

See all stacks with Loom

Zapier

Automated delivery

Automatically email the weekly Loom link and Notion page to stakeholders on a schedule

See all stacks with Zapier

1
Notion
Create a Notion page called Project Status Hub. Add a header section with the project name, owner, and current phase. Below that, add three columns: This Week (what shipped or progressed), Next Week (what is planned), and Risks and Blockers. Update this page every Friday before end of day. Share the page publicly with view-only access and send stakeholders the link once so they can bookmark it and check at any time without needing a Notion account.
Open Notion
2
Loom
Every Friday, record a 3 to 5 minute Loom using your Notion page as a visual anchor. Walk through what changed in each section and highlight any decisions that need stakeholder input. Keep it conversational and specific by mentioning names, dates, and numbers where possible. Copy the Loom share link and paste it at the top of your Notion status page under a section called Latest Update.
Open Loom
3
Zapier
In Zapier, create a Zap with a Schedule trigger set to run every Friday at 4pm. Connect it to a Gmail or Outlook action that sends a templated email to your stakeholder distribution list. In the email body, include a direct link to the Loom video and the Notion status page. This ensures every stakeholder gets the update at the same time each week with no manual sending required.
Open Zapier

Estimated Monthly Cost

Verified Apr 2026

Monthly Users

Notion

Unlimited pages/blocks, 5 MB file uploads, limited guests

Free

Zapier

Highest tier — contact for enterprise pricing

$69/mo

Team

1 tool free at this scale

Est. total$69/mo

Estimates based on publicly listed pricing. Actual costs may vary — always verify on each tool's pricing page.

Frequently asked questions

Costs depend on your scale. Most tools in this stack offer a free tier to start. Open the cost calculator on this page to estimate monthly cost based on your users and revenue.

This stack uses 3 tools: Notion, Loom, Zapier. Each tool is picked to work well with the others and to cover a specific part of the workflow.

Yes. The stack is a recommended starting point. You can replace any tool with an alternative you already use. Check the setup guide first to confirm the integration points you'll need to rebuild.

Most makers finish the 3-step setup in under an hour. Creating accounts and connecting the first integration takes the most time.

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Shares: Notion, Loom (relevance score 8)

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Shares: Loom, Notion (relevance score 8)

Coordinate a remote team without meeting overload setup guide