Build a personal workspace as a solo operator
Set up a single command center for tasks, notes, and projects so nothing falls through the cracks
Tools in this stack
Notion
Project and notes hub
All-in-one workspace for docs, wikis, and project tracking
Todoist
Daily task inbox
Capture tasks quickly with natural language and recurring reminders
Raycast
Keyboard launcher
Open tools, capture ideas, and run scripts from any context with a keystroke
Zapier
Automation glue
Route email captures and form submissions into Notion automatically
- 1Notion
Create a free Notion account and build a Home page with four linked databases: Projects (with status, due date, priority), Tasks (linked to projects), Notes (for research and decisions), and Weekly Review. Use the gallery view for projects and the board view for tasks in progress. This becomes your single source of truth.
Open Notion - 2Todoist
Sign up for Todoist and create projects that mirror your Notion projects. Use the Quick Add shortcut (Q) every time a task pops into your head during deep work. Set up a recurring Today review task each morning at 8 AM so you start every day with a clear list.
Open Todoist - 3Raycast
Install Raycast on macOS and replace Spotlight. Add the Todoist extension from the Raycast Store to capture tasks without switching apps. Add the Notion extension to open any page instantly. Set a hotkey like Cmd+Space so your workspace is one keystroke away from anywhere.
Open Raycast - 4Zapier
Create a Zap that watches your email inbox for a specific subject prefix (e.g. '[Note]') and creates a new row in your Notion Notes database. Create a second Zap that posts a daily digest of your Todoist completed tasks to a Slack channel or your Notion weekly log, so you have an automatic work diary.
Open Zapier
Estimated Monthly Cost
Estimates based on publicly listed pricing. Actual costs may vary — always verify on each tool's pricing page.
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